Clinical Trial Patient Recruitment System

How we helped design and document a large-scale platform for identifying and recruiting eligible patients into clinical trials across healthcare providers.

Context

Clinical trials depend on finding the right patients at the right time. Together with TriNetX, we worked on a patient recruitment platform that connects life-science sponsors with real-world data from healthcare providers, enabling faster feasibility checks and patient matching.

Our Role

  • Captured stakeholder goals, workflows, and constraints across sponsors and healthcare providers.
  • Produced a complete requirements package covering cohorts, queries, and recruitment workflows.
  • Designed clickable UI/UX mockups for key flows such as cohort building and site selection.
  • Supported MVP definition and refinement based on feasibility and regulatory constraints.

Outcome

The documented platform specification and prototypes enabled TriNetX to move into implementation with a shared understanding between business, clinical, and technical stakeholders, accelerating delivery while staying within the constraints of regulated healthcare environments.

Original case study published on v-nomad.com.